Accordingly, any person, whether natural or juridical, required under the authority of the Internal Revenue Code to make, render, or file a return, statement, or other documents, shall be supplied with or assigned a Taxpayer Identification Number (TIN) to be indicated in the return, statement or document to be filed with the Bureau of Internal Revenue, for his proper identification for tax purposes (Sec. 236 (i) of the Tax Code).
As a matter of fact, it is substantial when applying for credit cards, opening accounts or any bank transactions, doing business transactions, even when you purchase a parcel of land or property, or when you want to register a motor vehicle in your name you must have a Taxpayer Identification Number (TIN).
Read Also: How to get BIR TIN Online
But what if you lost or damaged it due to inevitable instances? So here are the guidelines for replacing lost or damaged TIN cards.
Steps to Replace a Lost or Damaged BIR TIN Card If you lose or damage your BIR (Bureau of Internal Revenue) Tax Identification Number (TIN) Card, you can have it replaced by following these steps:
Prepare the Required Documents Affidavit of Loss (for lost TIN card): This is a sworn statement that explains how and when the TIN card was lost. It must be notarized.Damaged TIN Card (if applicable): For damaged cards, you will need to present the original damaged card to the BIR.Valid Government-Issued ID : Any valid ID such as a passport, driver’s license, or UMID card for identification purposes. Go to the BIR Revenue District Office (RDO) Visit the RDO where your TIN is registered. If you’re unsure of your RDO, you can check it using the BIR’s TIN inquiry services or by contacting their helpline .
Submit the Documents Submit the Affidavit of Loss (if applicable) or the damaged card along with your valid ID to the BIR officer-in-charge. You may be asked to fill out additional forms, such as BIR Form 1905 (Application for Registration Information Update), to request the card replacement.
Pay the Replacement Fee A Replacement fee of PHP 100 is required for the issuance of a new TIN card. Fees may vary slightly, depending on the RDO or any additional charges.
Wait for Processing The processing time may vary depending on the RDO, but generally, the replacement card can be issued within the day or a few working days after submission of the requirements.
Claim the New TIN Card Once processing is complete, you can claim your new TIN card from the BIR office. Be sure to bring your valid ID when claiming the replacement card.
Important Reminders TIN Card is for Identification : The TIN card is an identification document, but the actual TIN (your Tax Identification Number) remains the same.Keep a Backup Copy : It’s a good practice to keep a photocopy or a scanned copy of your TIN card to make future replacements easier in case it’s lost again.No Multiple TINs : Remember that a person is only allowed to have one TIN. Having multiple TINs is against the law, and penalties may apply.Personal Appearance is mandatory for getting a new TIN Card First-time application of TIN Card is FREE of charge, in case of loss or damage, the replacement fee is Php 100 What should I do if I lose my BIR TIN card? You should file an Affidavit of Loss at your BIR Revenue District Office (RDO) and provide valid identification. You may also need to fill out BIR Form 1905 for the replacement process.
Can I replace my TIN card if it is damaged? Yes, you can replace a damaged TIN card. You need to present the damaged card along with valid identification and complete the necessary forms at your RDO.
What documents do I need to prepare for the replacement? You need to prepare the following:
Affidavit of Loss (if the card is lost). Original damaged TIN card (if applicable). A valid government-issued ID. BIR Form 1905 (Application for Registration Information Update). How much is the replacement fee for a lost or damaged TIN card? The replacement fee is typically PHP 100, but this may vary slightly depending on your RDO.
How long will it take to get a replacement TIN card? The processing time can vary by RDO, but the replacement card may be issued within the same day or within a few working days.
Can I request a replacement TIN card online? Currently, the replacement process must be done in person at your local RDO. Online requests are not typically available.
Will I receive a new TIN if I replace my card? No, your TIN remains the same. The replacement process only issues a new card with your existing TIN.
What if I have multiple TINs? Having multiple TINs is against the law. If you have different TINs, you should consolidate them and retain only one by contacting your RDO for guidance.
What if I cannot go to the RDO personally to replace my TIN card? If you are unable to visit the RDO in person, you may authorize a representative to do so on your behalf. You will need to provide a notarized authorization letter and copies of your valid ID.
What happens if I don’t replace my lost TIN card? While you can still file taxes without your TIN card, it may complicate transactions that require proof of your TIN, such as applying for loans or permits. It’s advisable to replace it as soon as possible.
You can call and inquire through the BIR Contact Center at 8981-7000 ; 89297676 or email them at contact_us@bir.gov.ph .
REFERENCE:
BIR Official Website: https://www.bir.gov.ph/BIRCC-RDO-External-Service-26 BIR Directory: https://www.bir.gov.ph/contactus
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