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Resignation Letter Sample and Template (Free Download)


If you’re planning to leave your job, writing a professional resignation letter is a crucial step. Not only does it formalize your decision, but it also helps you leave on good terms with your employer. In this article, we provide a detailed guide, resignation letter samples, templates, and examples to help you draft the perfect letter. Let’s ensure your resignation process is smooth and professional.


What is a Resignation Letter?

A resignation letter is a formal document that informs your employer of your intention to leave your position. It’s an essential part of maintaining professionalism, ensuring a positive relationship with your current employer, and potentially securing a good reference for future opportunities.

Key Elements of a Resignation Letter

When writing a resignation letter, make sure to include these critical components:

  1. Date: Include the date when you’re submitting the letter.
  2. Recipient’s Name and Position: Address the letter to your immediate supervisor or manager.
  3. Statement of Resignation: Clearly state your intention to resign.
  4. Last Working Day: Specify your final working day, ideally providing a notice period of two weeks or as per company policy.
  5. Reason for Resignation (Optional): Briefly mention why you’re leaving if you’re comfortable sharing.
  6. Expression of Gratitude: Thank your employer for the opportunity to work with them.
  7. Offer of Assistance: Extend your willingness to help during the transition period.
  8. Closing Statement: End with a polite and professional closing.
  9. Signature: Sign the letter if submitting a hard copy, or include your typed name for an email.

Resignation Letter Sample

Here’s a straightforward resignation letter sample for reference:

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